Safe machines start with informed decisions.

Use the heading “EC Declaration of Conformity”. Annex II, part 1, section A requires the following information; conditional entries apply only where relevant.

1. Manufacturer’s business name and full address; authorised representative’s details where applicable.
2. Name and address of the person authorised to compile the technical file. This person must be established in the EU.
3. Machine description and identification: generic name, function, model, type, serial number and commercial name.
4. An express statement that the machine fulfils the relevant provisions of Directive 2006/42/EC and any other applicable legislation, with the official legal references.
5. If applicable: name, address and identification number of the notified body that carried out EC type-examination, and the certificate number.
6. If applicable: name, address and identification number of the notified body that approved the full quality assurance system.
7. References to the harmonised standards used, where applicable.
8. References to other technical standards and specifications used, where applicable.
9. Place and date of the declaration.
10. Identity and signature of the person authorised to sign for the manufacturer or its authorised representative.

The declaration must accompany the machine. Apply the Directive’s language and translation rules, and identify the original and any translation. The manufacturer or authorised representative keeps the original for at least 10 years from the last date of manufacture.

Use “EU Declaration of Conformity” and follow the model structure in Annex V, Part A. A declaration number is optional. Complete the fields for the actual machine and assessment route; this checklist is not a signed declaration.

1. Product, type, model, batch or serial number; identify substantially modified machinery where applicable.
2. Name and address of the manufacturer and, where applicable, its authorised representative.
3. For the specified permanently installed lifting machinery assembled only at its place of use: the installation address. This is normally not applicable to a laser cutter.
4. A statement that the declaration is issued under the manufacturer’s sole responsibility.
5. Identification of the object of the declaration sufficient for traceability. A clear colour image may be included where needed.
6. A statement of conformity with Regulation (EU) 2023/1230 and all other applicable EU harmonisation legislation, including publication references. Article 21 also requires stating that fulfilment of the applicable Annex III health and safety requirements has been demonstrated.
7. References to the harmonised standards or common specifications actually applied, including the required date of publication of the harmonised-standard reference in the Official Journal or of the common specification. Give dated references for other technical specifications. Identify the parts used if a standard or common specification is applied only partly.
8. Where applicable: notified-body name and number, the relevant assessment route and certificate reference — Module B followed by C, Module G, or Module H, as appropriate.
9. Where applicable: state that the machinery is subject to internal production control (Module A). Do not assume Module A is permitted without checking the machine category and the Regulation’s assessment rules.
10. Additional information, followed by: signed for and on behalf of; place and date of issue; signatory’s name, function and signature.

Use one EU declaration for all applicable EU acts requiring it, keep it updated and provide the language(s) required by the relevant Member State. Annex V no longer has a separate field for the person authorised to compile the technical file; the manufacturer’s documentation obligations remain.

Under Article 10(8), supply the declaration with the machine or provide its web address or machine-readable code in the instructions and Annex III information. The online declaration must remain accessible for the expected machine lifetime and for at least 10 years after placing on the market or putting into service. This future option is not a blanket permission to omit the current EC declaration.

Use only standards and editions actually applied and check their status under the relevant legislation. Do not copy the standards, dates or signature from the historical example below. Changing EC to EU on an old document does not establish compliance with the new Regulation.